Title

Receptionist

Location

Seattle, WA

Firm Description

Integrus Architecture is a Pacific Northwest design practice offering architectural, structural engineering, experiential design, and interior design with offices in Spokane, Seattle, and Portland. With over 70 years’ experience, we remain passionate about public works architecture.

At Integrus we create the environments that bring society together to support the best of human aspiration, potential, and goodwill. We focus our efforts around three pillars: Supporting Architectures of Care and Belonging, Shaping Spaces of Community and Resilience, and Sustaining Environments through Stewardship and Innovation.

Known for our collaborative approach, we take great care in working closely with clients, stakeholders, and consultants to ensure that each project meets the unique needs and aspirations of the community and people it serves.

Position Description

As a receptionist, you will be an integral, full-time team member in our Administration group.

Essential Functions

1. General Responsibilities

• Answer multi-line phone system, routing and screening calls.
• Make sure Lobby and A-Gallery are open and accessible during business hours, neat & tidy.
• Greet Clients and other guests in a courteous, professional, and helpful manner.
• Respond to inquiries from the public providing information about the firm or building history.
• Clean up the conference rooms when the meetings are adjourned and end of day.
• Keep an organized filing system for all tasks (i.e., travel, inventory, supply orders).
• Responsible for coordination of activities of Lunch and Learns (i.e., training sheets, food, rooms).
• Process interoffice, incoming and outgoing mail, packages and deliveries daily.

2. Other Responsibilities

• Maintain all copiers/plotters, be the point of contact for any issues that arise.
• Provide accountability reports for office equipment and postage usage.
• Once a week, perform inventory audit and order supplies as needed – being mindful of price, and consistency with Integrus values.
• Oversee maintenance and service of office equipment.
• Maintain kitchen (including dishwasher & microwave) and coffee areas keeping them clean, orderly and stocked with coffee and other supplies.
• Set up beverages for meetings. When requested, order and set up for meetings.

3. Additional Responsibilities

• Serve as the primary contact for building management and maintenance coordination.
• Act as a liaison with building tenants and ensure compliance with facility policies.
• Ensure technology and all needed support is organized
• Seek opportunities for professional development to reinforce your position and professional goals.
• Assist Operations Manager, Principals & Associate Principals as needed.
• Perform other duties as assigned by Office Leadership.

Position Requirements

• 2-3 years’ experience in an office setting
• Multi-Line phone system experience, preferably Zoom or similar online phone system
• Microsoft Office 365 software proficiency
• Punctual and outgoing personality to be able to warmly welcome individuals
• Qualities of a self-starter to identify problems and propose solutions
• Exceptional Time Management and Task-Switching skills
• Excellent verbal and written communication skills

Position Preferences

• An understanding of the architectural, engineering, and/or construction (AEC) industry.
• Proficiency with Adobe Software

Salary Range

This position offers $22/hr. - $27/hr. new hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience and market.

Benefits

• 100% Employer paid insurance for staff, including medical, dental, vision, life, and disability.
• 3 weeks’ vacation plus sick leave, 9 paid holidays including 2 “flex” days.
• FSA plan for medical, dependent care, and transportation costs.
• 401k retirement plan.
• Parental Leave
• Professional licensing and certification support

JEDI Practice at Integrus

We view all aspects of our Practice through a JEDI lens, and we seek to make a positive impact by applying that intent in everything we do, in our culture, in our design, and in our communities. We are a recent recipient of the JUST 2.0 Label (International Living Future Institute) .Our JEDI plan is available upon request.

Sustainability and Environmental Stewardship at Integrus

Integrus is committed to being a part of the solution to decarbonization. We are signatory to the AIA 2030 Commitment and the SE 2050 Commitment and are dedicated to prioritizing human health and well-being in all our work. We honor the integrity of place and value solutions that serve human needs and regenerate the health of our natural systems. For more information, our Sustainability Action Plan is available upon request.

How to Apply

Ready to bring your talents to our team? Click the Apply link to begin the application process. You'll be prompted to upload the following materials:

• Cover Letter: Share your interest in the position and how your skills align with the role.
• Resume: Highlight your educational background and relevant experiences.

We’re excited to review your application and learn more about you!

Equal opportunity statement

Integrus Architecture is an EEO/AAP employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.